Where To Get Started Planning Your Quinceanera

Where To Get Started Planning Your Quinceanera

July 20, 2022
By The Queenly Team (via Mi Padrino)

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Yay! You're now officially starting to plan the quinceañera of your dreams! Like many others in your shoes, you may need some help with how to get started.

Everyone who is planning a quince should think about six main things to start:

• Budget
• Event Date
• Guest List
• Potential Vendors
• XV Theme/Style
• Queenly Account
That may be enough for you to get started, but if not, here are some more details on each of those pieces!

Set a budget

Set a budget with your family. Create goals to adhere to that will guide you through the decision-making process for everything in your quinceañera. Use our budgeting spreadsheet to be able to monitor all the gastos for your quince. Trust me, your parents will love seeing your new adult side!

Ask yourself the following questions:

How much money do you think you’ll have to spend? Whether you're working with $500 or $500,000 (Bad Bunny or Banda MS better be playing), start to a get a ballpark idea of how much you might have to spend!

Where is the money going to come from? Parents? Friends? Family? Start to get an idea of how much they'll each be willing to contribute.

Will you have padrinos? If you answered yes: How much do you expect them to contribute? Check out this quick guide we have with tips on how to ask your padrinos

After answering these questions, make sure to download our budgeting checklist for free, and you can also purchase some journals and notebooks to do some planning on paper!

Event Date

There are a couple factors you want to consider when picking the perfect time and date for your quinceanera:

Timeline - Give yourself enough time to plan. Typically, quinceañeras are planned around 12-18 months in advance, but we've also seen people plan them in as little as four months.

Season or Weather - Depending on where you live, there might be a huge difference between having a quince in June vs January. Start thinking if there's a month or time of year that you'd ideally like to have your quince.

Venue Availability - The venue is the main vendor that you need to work with to get your date locked down. Start contacting your top choices with potential date ideas and see who's available when.

Other Top Vendors - There may be other specific vendors you'll want for your quince too. If so, reach out and make sure they're not already booked before solidifying your date.

Friends and Family - Your quince is nothing without all your favorite people. Call your closest friends and family and run date ideas by them to make sure they don't have conflicts.

Guest List

Your guest list is another huge factor when planning your quinceañera. Here are some things to consider when you start creating your potential quinceanera guest list:

Budget - Many expenses may come down to a cost per person, so keep your budget in mind when thinking about how many people you want to have.

Venue Capacity - All venues have a maximum capacity, so make sure you know that number if you already have a venue in mind.

Catering Cost - Traditional catering charges a cost per plate, which could be anywhere from $15 to $150, so make sure the size of your guest list aligns with your budget.

A-List vs B-List - Making cuts is super hard, but everyone has to do it. From the start, it can be helpful to create an A-list and a B-list of people you absolutely must have vs those can get cut if needed.


If you're thinking you'll have a lot of different vendors, this will be a big factor in your overall cost too, but there is at least some flexibility in your options.

Here are the main type of vendors to start thinking about:

Venue - Some venues offer all-inclusive packages with catering, music, a photo booth, and more, which can be super convenient, but potentially more expensive. tart thinking about going all-inclusive vs finding vendors on your own. You can price out how those overall costs would differ.

Catering - If you know you want a specific place or cuisine to be catered at your event, make sure you research them ahead of time and book early! If you're trying to stay on a lower budget, you may want to start thinking about who can cook in the family!

Music - There are so many options to choose from when it comes to the music for your event. Choose any one or combination from:
• DJs
• Live Banda
• Mariachis
• Norteño Groups
• Tamborazo

Photographer - If there's a photographer you know you want to have, make sure they're available for your date! Otherwise, start thinking if you'll want photo and video or just photo, as video may add an additional expense.

Decide if you want to have a pre-quince photoshoot too, as they can be perfect for:
• Save the date cards
• Invitations

You may also want to book the same photographer for a pre-quince shoot, so make sure they're available and see if there's an extra cost. There may be discounts for the bundle!

XV Style

Picking your quince style is the best part of planning! Do you want to be a princess? Do you have a favorite color? Do you love a certain place or era? The possibilities are endless.

Picking your quince style will help define other elements of your quince, including:
• Quinceañera Dress
• Quinceañera Invitations
• Quinceañera Decorations
• Venue
• Court
• Food/Dessert

Not all quinces have themes, but there’s usually at least a color scheme. Start looking for ideas and inspiration to get an idea of how you want yours to look and feel. Follow us on Pinterest for tons of different theme boards, including Cinderella, Beauty And The Beast, and much more.

Find your dress

Don’t wait until the last minute to go dress shopping! Start browsing on Queenly as early as possible so you can try to get an idea of the dress you want. Many dress shops will require at least 3-6 months to be able to order and receive your dress. You can easily avoid this delay by shopping on Queenly! Once you receive your dress, you can get any alterations, if needed. The alterations and fittings can take an additional several weeks or sometimes months depending on what you need to get done. The last thing you want is to be stuck picking a dress you aren’t in love with. This is YOUR quince, after all. You deserve to be happy and wear the dress you want!

Choose your team

Your quince will be a magical day, thanks to the people all around you. Your friends, family, and padrinos all collaborate to make this your special day. The sooner they can help you plan and execute your vision, the better your party will be!

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